Athletics Administrative Assistant
Santa Monica, CA Santa Monica, CA Part-time Part-time $27 an hour $27 an hour Athletics Administrative Assistant Status:
Part-Time Compensation Range:
$27.
00 - $31.
00 / Hourly Rate W E L C O M E T O C R O S S R O A D S See the world differently.
ELEMENTARY SCHOOL Norton Campus 1715 Olympic Boulevard, Santa Monica, CA 90404 MIDDLE & UPPER SCHOOL 21st Street Campus 1714 21st Street, Santa Monica, CA 90404 What We Believe Our ambitions as both a place of learning and a force in the world go well beyond a pithy mission statement.
The Crossroads School Statement of Philosophy offers a detailed portrait of our values and our progressive, child-centered approach to education, one that encourages intellectual bravery and emotional resilience.
The Philosophy includes five core commitments, and we consider these commitments equally important in the lives of our students.
They guide the School in decisions regarding programming and curricula and are the standards by which we measure our success.
Our Statement of Philosophy The School was built upon five basic commitments:
to academic excellence; to the arts; to the greater community; to the development of a student population of social, economic, and racial diversity; and to the development of each student's physical well-being and full human potential.
It is the goal of Crossroads School to provide a strong college preparatory program from which each student will develop a personal commitment to learning, a respect for independent thinking, and an expanding curiosity about the world and its people.
We consider certain skills to be essential for all graduates:
to read well, to write clearly and coherently, to study effectively, to reason soundly, and to question thoughtfully.
Through the educational process, we assist students in gaining self-esteem, self knowledge, and respect for the knowledge and opinions of others.
We believe that education must not be a race for the accumulation of facts, but should be an enriching end in itself.
We also believe that education is a joint venture among students, parents and teachers.
To be effective with young people, teachers and parents must themselves continue to learn, so that they may perceive the young accurately and treat them wisely.
We believe that the arts are an essential part of the curriculum and that it is important for students to express themselves creatively and to use their imaginations freely.
Therefore, music, drama, visual arts, film, writing and dance are significant parts of student life at Crossroads.
Through our academic and extra-curricular programs, we seek to promote social, political and moral understanding, and to instill a respect for the humanity and ecology of the earth.
We understand that there are many kinds of intelligence, and the traditional academic, cognitive area is one.
Other important areas of intelligence are intuition, imagination, artistic creativity, physical expression and performance, sensitivity to others and self understanding.
To neglect any of these areas is to limit students in the development of their full human potential.
We believe that the uniqueness of children is revealed in their very existence and that it is the School's responsibility to foster their innate sense of the mystery and joy of life.
About Crossroads School Crossroads School is an independent, K-12, all-gender school of nearly 1,200 located in the beach city of Santa Monica, CA.
Founded in 1971, Crossroads was founded on five core commitments:
to academic excellence; to the arts; to the greater community; to a student body of social, racial, and economic diversity; and to the development of each student's physical well-being and full human potential.
Crossroads has been recognized for decades as an innovative force in education and for the public good.
Its progressive philosophy, strong community and culture, emphasis on diversity and inclusion (53% of students and 38% of faculty identify as people of color), and a belief that all domains of school life (arts, athletics, service, etc.
) are equally integral to a child's development and well-being have made it a top choice for families in Los Angeles.
It is a particularly exciting time for the School:
current initiatives include the fully endowed Equity & Justice Institute, an ambitious 15-point strategic plan and a capital campaign to construct a performing arts complex on the 21st Street campus.
Students at Crossroads own their education.
Our student-centered approach allows students to celebrate their individuality and to build their individual curricular pathways.
The Middle School serves roughly 330 student grades 6-8.
Crossroads School is a high- touch, high volume organization, which requires all adult community members to maintain a visible profile on campus and a responsive, student-centered approach.
Position Overview This Administrative Assistant position is the key on-site staff member for the Crossroads Athletics Department.
The Assistant provides administrative support to the Director of Athletics and others (such as the Assistant Athletics Director, MS/US PE faculty, and coaching staff) as assigned.
They act as a liaison to faculty, staff, students, parents, and the greater Crossroads community.
While the position requires such routine but vital administrative work as budget and expense tracking, contract administration for rented athletics facilities, and scheduling.
The successful Athletics Administrative Assistant will be a high-energy, flexible, and upbeat team member, with an always-positive perspective despite the hectic activity that any day may bring.
Worth noting is that while the Director and Assistant Director of Athletics are full-time employees, most coaching staff are not.
Coaches will often have a very short window of time before practices or games to get things done and will count on the Athletics Administrative Assistant in various ways.
The Administrative Assistant is expected to assist coaches promptly and willingly.
Particularly important to the position is the ability to maintain confidential information.
The Assistant may become aware of a student's grades, health concerns, and perhaps issues with respect to their friends and family.
It is imperative that he/she maintains the strictest confidence (except in emergency situations) as it relates to these matters and other issues as they become known.
In addition, the Athletics Administrative Assistant is likely the first person a parent, coach or other VIP meets when visiting the Athletics Department.
It is imperative that they make a positive first impression and demonstrate a strong commitment to excellent customer service.
Required Qualifications Essential Job Functions:
Assists the athletic director in planning and tracking the Athletics Department budget Completes check requests and contracts for signature for both Athletics and PE expenditures.
Completes Personnel Action Forms for new, changed or terminated employment of coaches.
Maintains the Athletics Department master schedule of all home and away events, coordinating with Crossroads' master calendar and website.
Attend weekly master calendar meetings.
Schedules meetings for the Athletics Director Coordinate transportation for home and away games.
Assists with planning major events.
Specific tasks may include, but are not limited to:
Assisting training staff with medical clearance forms for the athletes Assisting with coordinating out of town tournaments including transportation, hotel reservations, meals, etc.
Providing support to the athletic director and coaching staff during tournaments, including timely submission of tournament entry fees and paperwork Assisting the Athletics Director and coaching staff with the completion of required entry forms and associate fees Assisting the Athletics Director with maintaining the Athletic Department's pages on the Crossroads School Website including, posting team rosters, revising schedules, etc.
Assisting the athletics department with allocation of uniforms and equipment before the season, and the inventory of the same at the conclusion of each season Ordering academic awards, varsity letters, scheduling fitting for varsity letterman jackets Attending all department meetings Record minutes from the athletics meetings Qualifications or Skills Required:
TProficient in Microsoft Office Suite (primarily Word and Excel) Trustworthy - able to maintain confidential information as appropriate, for example academic and health records, personal family information, etc.
Strong organizational skills - the ability to balance multiple projects Excellent verbal and written communication skills Able to work in a complex team-oriented environment to accomplish department goals and objectives A willingness to help others in the department and throughout the school as necessary Maintain a solution-oriented attitude when faced with challenges Able to follow and complete detailed oral and written instructions within specified timeframes Able to perform assigned duties with speed and accuracy Work hours:
Morning to early afternoon Qualifications or Skills Preferred:
Experience working in an athletics department or related setting or a high-demand office environment Familiarity with the language of sports.
Estimated Salary: $20 to $28 per hour based on qualifications.
Part-Time Compensation Range:
$27.
00 - $31.
00 / Hourly Rate W E L C O M E T O C R O S S R O A D S See the world differently.
ELEMENTARY SCHOOL Norton Campus 1715 Olympic Boulevard, Santa Monica, CA 90404 MIDDLE & UPPER SCHOOL 21st Street Campus 1714 21st Street, Santa Monica, CA 90404 What We Believe Our ambitions as both a place of learning and a force in the world go well beyond a pithy mission statement.
The Crossroads School Statement of Philosophy offers a detailed portrait of our values and our progressive, child-centered approach to education, one that encourages intellectual bravery and emotional resilience.
The Philosophy includes five core commitments, and we consider these commitments equally important in the lives of our students.
They guide the School in decisions regarding programming and curricula and are the standards by which we measure our success.
Our Statement of Philosophy The School was built upon five basic commitments:
to academic excellence; to the arts; to the greater community; to the development of a student population of social, economic, and racial diversity; and to the development of each student's physical well-being and full human potential.
It is the goal of Crossroads School to provide a strong college preparatory program from which each student will develop a personal commitment to learning, a respect for independent thinking, and an expanding curiosity about the world and its people.
We consider certain skills to be essential for all graduates:
to read well, to write clearly and coherently, to study effectively, to reason soundly, and to question thoughtfully.
Through the educational process, we assist students in gaining self-esteem, self knowledge, and respect for the knowledge and opinions of others.
We believe that education must not be a race for the accumulation of facts, but should be an enriching end in itself.
We also believe that education is a joint venture among students, parents and teachers.
To be effective with young people, teachers and parents must themselves continue to learn, so that they may perceive the young accurately and treat them wisely.
We believe that the arts are an essential part of the curriculum and that it is important for students to express themselves creatively and to use their imaginations freely.
Therefore, music, drama, visual arts, film, writing and dance are significant parts of student life at Crossroads.
Through our academic and extra-curricular programs, we seek to promote social, political and moral understanding, and to instill a respect for the humanity and ecology of the earth.
We understand that there are many kinds of intelligence, and the traditional academic, cognitive area is one.
Other important areas of intelligence are intuition, imagination, artistic creativity, physical expression and performance, sensitivity to others and self understanding.
To neglect any of these areas is to limit students in the development of their full human potential.
We believe that the uniqueness of children is revealed in their very existence and that it is the School's responsibility to foster their innate sense of the mystery and joy of life.
About Crossroads School Crossroads School is an independent, K-12, all-gender school of nearly 1,200 located in the beach city of Santa Monica, CA.
Founded in 1971, Crossroads was founded on five core commitments:
to academic excellence; to the arts; to the greater community; to a student body of social, racial, and economic diversity; and to the development of each student's physical well-being and full human potential.
Crossroads has been recognized for decades as an innovative force in education and for the public good.
Its progressive philosophy, strong community and culture, emphasis on diversity and inclusion (53% of students and 38% of faculty identify as people of color), and a belief that all domains of school life (arts, athletics, service, etc.
) are equally integral to a child's development and well-being have made it a top choice for families in Los Angeles.
It is a particularly exciting time for the School:
current initiatives include the fully endowed Equity & Justice Institute, an ambitious 15-point strategic plan and a capital campaign to construct a performing arts complex on the 21st Street campus.
Students at Crossroads own their education.
Our student-centered approach allows students to celebrate their individuality and to build their individual curricular pathways.
The Middle School serves roughly 330 student grades 6-8.
Crossroads School is a high- touch, high volume organization, which requires all adult community members to maintain a visible profile on campus and a responsive, student-centered approach.
Position Overview This Administrative Assistant position is the key on-site staff member for the Crossroads Athletics Department.
The Assistant provides administrative support to the Director of Athletics and others (such as the Assistant Athletics Director, MS/US PE faculty, and coaching staff) as assigned.
They act as a liaison to faculty, staff, students, parents, and the greater Crossroads community.
While the position requires such routine but vital administrative work as budget and expense tracking, contract administration for rented athletics facilities, and scheduling.
The successful Athletics Administrative Assistant will be a high-energy, flexible, and upbeat team member, with an always-positive perspective despite the hectic activity that any day may bring.
Worth noting is that while the Director and Assistant Director of Athletics are full-time employees, most coaching staff are not.
Coaches will often have a very short window of time before practices or games to get things done and will count on the Athletics Administrative Assistant in various ways.
The Administrative Assistant is expected to assist coaches promptly and willingly.
Particularly important to the position is the ability to maintain confidential information.
The Assistant may become aware of a student's grades, health concerns, and perhaps issues with respect to their friends and family.
It is imperative that he/she maintains the strictest confidence (except in emergency situations) as it relates to these matters and other issues as they become known.
In addition, the Athletics Administrative Assistant is likely the first person a parent, coach or other VIP meets when visiting the Athletics Department.
It is imperative that they make a positive first impression and demonstrate a strong commitment to excellent customer service.
Required Qualifications Essential Job Functions:
Assists the athletic director in planning and tracking the Athletics Department budget Completes check requests and contracts for signature for both Athletics and PE expenditures.
Completes Personnel Action Forms for new, changed or terminated employment of coaches.
Maintains the Athletics Department master schedule of all home and away events, coordinating with Crossroads' master calendar and website.
Attend weekly master calendar meetings.
Schedules meetings for the Athletics Director Coordinate transportation for home and away games.
Assists with planning major events.
Specific tasks may include, but are not limited to:
Assisting training staff with medical clearance forms for the athletes Assisting with coordinating out of town tournaments including transportation, hotel reservations, meals, etc.
Providing support to the athletic director and coaching staff during tournaments, including timely submission of tournament entry fees and paperwork Assisting the Athletics Director and coaching staff with the completion of required entry forms and associate fees Assisting the Athletics Director with maintaining the Athletic Department's pages on the Crossroads School Website including, posting team rosters, revising schedules, etc.
Assisting the athletics department with allocation of uniforms and equipment before the season, and the inventory of the same at the conclusion of each season Ordering academic awards, varsity letters, scheduling fitting for varsity letterman jackets Attending all department meetings Record minutes from the athletics meetings Qualifications or Skills Required:
TProficient in Microsoft Office Suite (primarily Word and Excel) Trustworthy - able to maintain confidential information as appropriate, for example academic and health records, personal family information, etc.
Strong organizational skills - the ability to balance multiple projects Excellent verbal and written communication skills Able to work in a complex team-oriented environment to accomplish department goals and objectives A willingness to help others in the department and throughout the school as necessary Maintain a solution-oriented attitude when faced with challenges Able to follow and complete detailed oral and written instructions within specified timeframes Able to perform assigned duties with speed and accuracy Work hours:
Morning to early afternoon Qualifications or Skills Preferred:
Experience working in an athletics department or related setting or a high-demand office environment Familiarity with the language of sports.
Estimated Salary: $20 to $28 per hour based on qualifications.
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